Freight Invoice Administrator

Location: Corporate Office
Hours: fulltime

THE ROLE

The role controls the processing of all commercial freight invoices globally for the Nyrstar group. The related intersite, inbound and outbound vendor transport modes include bulk and container shipping, truck, barge and, train.

Operational aspects of the role include the management of freight invoices, end of month accruals, vendor account report extraction and pre-analysis, SAP system data entry and master data management. There is also an important focus in the role on continuous improvement in the control of our freight costs and the efficiency of our invoice processing.

To succeed in the this role requires a focus on accuracy and attention to detail, data processing proficiency, and good communication skills with key stakeholders in Europe, US and Australia including our Back Office, Accounts Payable, Finance and Logistics teams and our Freight vendors.

KEY ACCOUNTABILITIES

Manage pre-invoicing and invoicing process
 Check, processing and approval of pre-invoices and invoices (including PO (purchase orders) and creation of accruals)
 Analyse daily shipment cost report and validate accuracy
 Upload and maintain transport rates in SAP
 Maintain Logistics Master Data in SAP
 Perform month end close processing: Accruals and PO close
 Reporting of invoice control performance against agreed KPI’s

Continuously improve the invoice control process
 Create and maintain process documentation (Standard Operating Process and FlowChart)
 Identify opportunities to charge back freight costs to customers and suppliers
 Identify and manage minor system improvements
 Support the reporting improvement project

Key invoice control KPI’s
 Variance actual invoice value vs accrued invoice value
 Variance actual invoice freight rate vs standard freight rate
 All invoices processed before end of month and paid by the payment terms
 Correct invoice cost account allocation

QUALIFICATIONS / EXPERIENCE

  • At least 2 years of experience in a similar role
  • Fluency in English is mandatory, fluency in additional languages an asset
  • Hands-on experience in SAP (MM, S&OP, SD, FI). Exposure of other modules will be an advantage
  • Microsoft Office skills (strong in Excel, Word and Outlook)
  • Demonstrated teamwork and cooperation abilities
  • Attention to detail
  • Organisational and professional communication skills
  • Fast work pace
  • Time management and ability to work effectively under pressure
  • Motivated, reliable and friendly
  • Process oriented

APPLICATION:

If you are interested in applying for this position, please send us your CV: HR.CorporateOffice@nyrstar.com. We look forward to hearing from you.

Please note that only applicants who progress to the next stage will be contacted. Thank you for your interest in applying for this position.

For more information on Nyrstar, please visit www.nyrstar.com.

We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.

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